We work through aged AR for your practice as a one-time fixed-scope project. That means claims and patient balances that have been sitting unpaid for months, often past 60, 90, or 120 days. For individual practices and DSOs.
AR (accounts receivable) is the money owed to your practice that has not been collected yet — some from insurance claims that have not paid, some from patient balances left after insurance. Over time it ages, and the longer a claim or balance sits, the harder it is to collect: appeal windows close, patients move, documentation gets harder to find. Most practices end up with an aged bucket nobody has time to work through, because new production keeps coming in and the old stuff just sits. This project clears it. Not sure where you stand? The practice KPIs guide has quick calculators for days in AR and the over-90 share.
We pull the aging report from your practice management software and sort the claims by bucket and reason. Before anything gets worked, you get a realistic read on what is collectible: which claims are fixable, which are appealable, and which are already past recovery.
For each claim, we read the EOB. If the appeal window is still open and the claim is fixable, we correct it and resubmit. If it is appealable on the merits, we file the appeal with the documentation the carrier needs. Aged patient balances get statements under the same rules your office sets for patient billing.
When neither path makes sense — the window is closed, the documentation is not there, the carrier has issued a final denial — we recommend writing the claim off, and we write down the reason. The decision to write off stays with your practice.
At the end of the project you have two things. A claim-by-claim disposition log that shows what happened on each claim: what was done, what was collected, what was written off, and why. And a recovery summary by aging bucket, so you can see exactly what the project returned.
The same U.S.-based billers work the project start to finish, in a shared workspace with your practice. Recovery progress, claim dispositions, and every conversation with your biller are all in one place.
Dental Biller · Tampa, FL
Nearly 10 years in dentistry, front office and billing, now focused on revenue cycle work.
“I love the detective work behind dental billing. Digging into why claims deny and getting them paid is my favorite part of what I do.”Meet the whole team
“Handing our billing to Clear is one of the best decisions I've made since opening the practice. Claims, posting, denials, all of it gets handled, and it costs far less than hiring another employee. My front desk got hours of their week back, and honestly I just don't think about billing anymore. If you're still doing it in-house, this is a no-brainer.”
We look at the actual claims first, give you a realistic read on what is collectible, and price the work based on the volume and age of the bucket. The project has a fixed scope and a price agreed up front, and it carries no obligation to continue with monthly billing afterward.
We take no percentage of what we recover.
The exact number for your practice or DSO depends on what is in the bucket, best worked out on a call. See how we charge →
Monthly insurance billing is the ongoing operation that handles claims, posting, denials, and aging on your current production. AR cleanup is a one-time fixed-scope project on receivables that have already gotten old. It is different work, on a different pricing model, and is often run alongside the monthly service.
No. The cleanup is a standalone project. Some practices do the cleanup first, see how the work runs, and then decide on monthly. Others keep their internal billing team and use us only to clear an aged bucket.
As a one-time project fee starting at $2,500, fixed before the work starts. We look at the actual claims first, give you a realistic read on what is collectible, and quote the project from the volume and age of the bucket. We take no percentage of what we recover.
Yes. At the end of the project you have a claim-by-claim disposition log: what we did on each claim, what was collected, what was written off, and the reason in each case.
We say so, in writing. Past the appeal window, a claim is not recoverable through the carrier. We will tell you whether the patient can be billed for the balance based on your contract, or whether the right move is to write the claim off.
AR gets old when claims sit in a queue nobody works. Once the bucket is clear, the only way to keep it that way is to keep working the queue. That is what the monthly insurance billing service is for.
Recurring billing keeps the next cleanup from happening. Same team, ongoing claims, posting, and aging follow-up.
Insurance billing →Day-before benefit checks so the claims that go out are cleaner from the start.
Insurance verification →Statements branded as your practice for the balance left after insurance pays.
Patient billing →Everything we do, on one page. Pricing posture included.
All services →Tell us about your practice and the problems you're looking to solve. We'll review everything and see how we can help. Pick a time that works for you.
Prefer email? hello@cleardentalbilling.com